Hamilton County Schools Foundation
Minutes of Meeting Held March 23, 2011
Present: Mike
Karcher, Lovella Craddock, Vince Mitchell, Ryan Nelson, Karen Rapp, Mary Lee
Stephens, Kathy Pryer, and Virginia
[Bobbin] Lasater
Guest: Jeff Fetcho
The meeting was called to order by Mike Karcher at 5:00 PM at the Unit #10 Office.
Motion to approve the minutes of the February 9, 2010 meeting was made by Mary Lee and seconded
by Lovella. Motion approved by voice
vote.
The Treasurer’s Report as of March 23, 2011 indicating a
balance in the checking account of $23,874.77, [included in this amount is $452.80
for the Track Renovation Project, in the restricted fund; $9,295.00 for Rodney
Rubenacker, $200.00 for Combs Scholarship , and $50.00 for Lasater Scholarship,
and $13,876.97 in the general fund], Combs-Money Market of $1,172.19,
Lasater-Savings of $1,122.09, Combs-Scholarship of $27,852.00,
Lasater-Scholarship of $26,307.48, Weinmann Scholarship CDs of $23,558.52, Weinmann
McCoy Library CD of $3,118.16, Banterra - Foundation unrestricted of $353.87, Weinmann
McCoy Library money of $500.00, and Weinmann Scholarship money of $1,500.00. Foundation has total assets of $109,360.08. Discussion followed. Motion to approve the Treasurer’s Report as
of March 23, 2011 was made
by Ryan and seconded by Kathy. Motion
approved by voice vote.
Approval to pay bills:
None to approve.
Old Business
- Rodney
Rubenacker Memorial Donation Update:
Vince gave the information and quote to Carmin. No decision made at this time. Wayne-White Counties Electric
Cooperative has not been able to locate the in ground electrical drop box
that was suppose to be installed at the time of the school’s
construction. Vince will follow up
with them.
- Mailing
List/Membership Renewals: Bobbin mailed
the alumni drive membership letters to the classes of 1960, 1965, 1975,
and 2000. She also received the
class of 1953 reunion booklet and will input and mail the membership drive
letter.
- East
Side Smartboards Update:
The Board pledged matching up to $7,500.00 for the East Side Grade
School Smartboards. The PTA
indicated that the Smartboards were going to cost more per system than Dahlgren
Grade School’s systems. The PTA
would like to have 6 systems in place by the fall of 2011.
- Other: The Maury Reed Scholarship will be
awarded this year at the May Award’s program.
New Business
- All
Class Reunion Update: Lovella updated the Board. The committee is having a meeting on May 14, 2011 at the Union Hall
from 9 AM to 11 AM to check with the people who picked up the
packets for alumni classes. The
raffle tickets are available to sell and purchase. The committee is still working on
getting all the alumni classes.
Discussion followed. Karen
suggested the All School Reunion Committee set up a page on Facebook. Lovella reported that they are also
selling bricks with your name and class year for $25.00. The bricks will be placed at the Jr.-Sr.
High in the back by the flower beds at the gym entrance.
- Renewal
of Members: Discussion
followed. Motion to reappoint
Lovella Craddock, Ryan Nelson, and Karen Rapp to 3 year terms was made by
Vince and seconded by Kathy. Motion
approved by voice vote.
- Election
of Officers: Discussion
followed. A motion was made by Mary
Lee and seconded by Kathy to retain Lovella Craddock as Vice
President. Motion approved by
voice vote.
- Wood
Pens Sales Consideration Update: Kathy
will talk to Gary Whipple and report
at our next meeting.
- Other: Karen reported that Marilyn Lewis is
setting up a meeting to discuss the possibility of offering a summer lunch
program for kids. This would be
during the 10 weeks of summer break.
The program would consist of an hour lunch on Mondays through
Fridays. Discussion followed.
- Other: The bylaws of the Hamilton County
Schools Foundation concerning the number of board members. Discussion followed. A motion to amend the bylaws to increase
the maximum authorized number of directors of the Foundation to eleven (11)
was made by Vince and seconded by Kathy.
Motion approved. This shall
serve as the required ten (10) days notice.
The next meeting is scheduled on Wednesday, May
18, 2011 at 5:00 PM at the Unit #10 office.
Karen motioned to adjourn, seconded by Mary Lee. Motion approved by voice vote. The meeting was adjourned.
Date: approved
5/18/2011
Virginia Lasater
Virginia Lasater, Secretary
Hamilton County Schools Foundation